Data Privacy Policy

A — Responsible Person

Responsible for the processing of personal data and therefore the responsible person according to this privacy policy is Isabelle Michel, Partner Real Estate AG, Rämistrasse 8, 8001 Zurich. The person responsible for data protection at our company can be contacted at the above postal address, by e-mail at contact@partnerrealestate.ch or by telephone at 044 266 68 68.

B — Personal Data and Terms

Personal data is information relating to an identified or identifiable (i.e. identified or identifiable) natural person such as name, address, telephone number, email address, date of birth, etc. (“Personal Data”).

Any handling of personal data, regardless of the means and procedures used, in particular the collection, acquisition, storage, use, processing, disclosure, archiving or deletion of data, is considered processing (“processing” or “processed”).

Order processor is a natural or legal person, authority, institution or other body that processes personal data on behalf of the controller (“order processor”).

C — Obtaining Personal Data

Some of the personal data is provided by you or the data subjects themselves by providing it to us, by using our services or by contacting us by e-mail or telephone. This includes, for example, name, contact details, job function, etc. We also process personal data that we receive from applicants for jobs. We may also collect personal data ourselves, e.g. when you or the company for which you work use our services, or we extract data from publicly available sources (e.g. land registers, commercial registers, press, Internet, media, social media) (e.g. information from the media and Internet, credit reports, your addresses and, if applicable, interests and other sociodemographic data). Furthermore, we may receive data from other companies from authorities and other third parties or your environment, or if they use our website (see lit. I). We collect the data mentioned in this paragraph for the purposes described in lit. D designated purposes, unless otherwise referenced.

If you have given us permission to process your personal data for specific purposes (for example, when you register to receive newsletters), we will process your personal data within the scope set and based on this permission. We may also base the processing of personal data, if at all necessary, on other legal bases. This includes the fulfillment of a contract, the implementation of pre-contractual measures or the protection of other legitimate interests (see lit. D).

If you are acting on behalf of a third party or providing us with information about a third party, you represent that you are an authorized representative or agent of that third party and/or that you have obtained all necessary consents from that third party to collect, process, use and disclose their personal information to us or to us. received by us in accordance with the terms of this Privacy Policy.

D — Purpose of processing

We use personal data in particular to fulfill the purposes of our organization, to provide our services and to initiate and process agreements with our customers and business partners, as well as to comply with our legal obligations. If you work for our members, customers or business partners, your personal data may also be affected in this capacity.

In addition, we also process personal data about you and other individuals, to the extent permitted and as we deem appropriate, for the following purposes:

Provision and further development of our offers, services and websites, apps and other platforms on which we are present;
Communicating with third parties and handling their inquiries (e.g., job applications, media inquiries);
Customer Acquisition;
Credit or creditworthiness checks
Advertising and marketing (including implementation of events), unless you have objected to the use of your data;
Market and opinion research, media monitoring;
Assertion of legal claims and defense in connection with legal disputes and official proceedings;
Prevention and investigation of crime and other misconduct (e.g., conducting internal investigations, data analysis to combat fraud);
Warranties of our operations, especially IT, our websites, apps, and other platforms;
Video surveillance to maintain house rules and other measures for IT, building and facility security and protection of our employees and other persons and assets belonging to or entrusted to us (such as access controls, visitor lists, network and mail scanners, telephone recordings);
Purchase and sale of business units, companies or parts of companies and other transactions under company law and related transfer of personal data.

E — Duration of Storage

Unless an explicit retention period is specified at the time of collection or in this privacy policy, we process and store personal data until it is no longer required to fulfill the purpose, unless legal retention obligations (e.g., commercial and tax retention obligations) prevent deletion. In this context, it is possible that personal data may also be retained for the time during which claims can be asserted and to the extent that we are otherwise required to do so by law or legitimate business interests so require (e.g., for evidentiary and documentation purposes).

F — Rights of the Data Subject

Consent given can be revoked at any time, but this has no effect on data processing that has already taken place. In addition, depending on the circumstances and the applicable data protection law, you have in particular the right to information, correction, deletion or restriction of the processing of personal data, the right to object to the processing and the right to portability (data portability). Note that exercising these rights may conflict with contractual agreements and may have consequences such as early termination of the contract or cost consequences. We will inform you in advance if this is not already contractually regulated. We are also entitled to assert the restrictions on your data subject rights provided for by law, for example if we are obliged to retain or process certain data, have an overriding interest in doing so, or require it for the assertion of claims.

Furthermore, every data subject has the right to enforce his or her claims in court or to file a complaint with the competent data protection authority. The competent data protection authority in Switzerland is the Federal Data Protection and Information Commissioner (FDPIC).

Regarding your rights as well as further questions, suggestions and comments on the subject of data protection, please contact the person responsible for data protection at the contact details given at the beginning (see lit. A).

G — Security

We protect personal information from loss, misuse, unauthorized access, disclosure, alteration or destruction through appropriate measures. To this end, we use appropriate technical and organizational measures. However, we cannot guarantee the absolute security of the data.

Unless otherwise agreed, we accept no liability for breaches of these safety regulations unless they are intentional or due to gross negligence.

H — Data Transmission

We also disclose personal data to third parties within the scope of our business activities and the stated purposes, to the extent permitted and deemed appropriate, whether because they process data for us or because they use the data for their own purposes. In particular, this involves the following positions:

Service providers of us (e.g. banks, insurance companies), including order processors (such as IT providers);
Dealers, suppliers, subcontractors and other business partners;
Customers;
domestic and foreign authorities, official agencies or courts;
Media;
Public, including visitors to websites and social media;
Competitors, industry organizations, associations, organizations and other bodies;
other parties in potential or actual legal proceedings;
Other companies of PRE Holding AG

In this context, your personal data may be stored in Switzerland as well as in other countries in Europe and the USA where the service providers we use are located (such as Microsoft). If personal data is processed outside of Switzerland or the European Economic Area, we will take the steps required by applicable data protection law to ensure that your personal data is treated as securely and protected as it is in Switzerland or within the European Economic Area, unless we can rely on an exemption. An exception may apply in the case of legal proceedings abroad, but also in cases of overriding public interests, if the performance of a contract requires such disclosure or if you have consented.

I — Data Processing Through use of the Website

During your visit to the website, general information is automatically collected (e.g. date of your visit, time zone, type of web browser and its settings, version and language, your IP address, MAC address of the end device (e.g. computer or cell phone), the operating system used, content retrieved and the domain name of your Internet service provider). We use this data for marketing and administrative purposes and to ensure the functionality of the website. This data is also necessary to provide and optimize the content of the website correctly, to ensure the long-term functionality of our IT systems and the website, and to provide law enforcement authorities with the information they need to prosecute in the event of a cyber-attack.

1. SSL Encryption

This website uses SSL encryption for security reasons and to protect the transmission of confidential content. You can recognize an encrypted connection by the fact that the browser address bar changes from “http://” to “https://”.

2. Server Log Files

The provider of this website automatically collects and stores information in so-called “server log files”, which your browser automatically transmits to us. In this context, in particular, the provisions set out under lit. I information listed at the beginning.

3. Use of Cookies

3.1 Definition

Cookies are small files that are stored on your terminal device when you use our website.

3.2 Necessary and Non-necessary Cookies

Necessary cookies are files that are sent to the browser on your computer’s hard drive to ensure the functionality of the website and to enable us to provide you with certain features. You do not need the consent of the users of the website.

With the help of non-essential cookies, we collect information about visits to the website. In addition, we use non-essential cookies to improve the user-friendliness of the website, for example, to ensure shopping cart functionality, to adapt our offer to customer wishes and to make surfing the website as comfortable as possible for you. We also use cookies to optimize our advertising. Non-essential cookies require the consent of the users of the website, depending on the applicable law.

3.3 Session Cookies and Permanent Cookies

So-called “session cookies” are automatically deleted after the end of your visit. For example, we may use session cookies to store your shopping cart, previously completed online forms, or language settings across different pages of an Internet session. In addition, we also use permanent cookies. These remain stored on your end device after the end of the browser session until you delete them. When you visit our website again, it will then automatically recognize which inputs and settings you prefer. Depending on the type of cookie, these cookies remain stored on your end device for a certain period of time (e.g. two years) and are automatically deactivated after the programmed time has expired. They serve to make our website more user-friendly, effective and secure. Thanks to these cookies, you will, for example, receive information on the site that is specifically tailored to your interests.

3.4 Activation, Deactivation and Deletion of Cookies

All web browsers offer the possibility to enable, disable or delete the use of cookies by configuring the browser settings or options accordingly. If cookies are completely or partially deactivated or deleted, not all functions of the website may be available.

3.5 Cookies and Personal Data

With the cookies we use, no personal data is stored apart from IP addresses (which even in complete form do not necessarily constitute personal data). However, personal data that we or third-party providers commissioned by us store from you (e.g. if you have a user account with us or these providers) may be linked to the technical data or to the information stored in and obtained from cookies and thus possibly to your person.

4. Pixel

We also include visible and invisible image elements in our newsletters and other marketing emails, in part and to the extent permitted, by retrieving them from our servers we can determine if and when you have opened the email so that we can measure and better understand how you use our offers and tailor them to you here as well. You can block this in your email program.

5. Integration of Google Services

On our website we use services from Google: Google Analytics, Google Search Console and Google Re-Captcha. The Google company in question is based in Ireland. Google Ireland relies on Google LLC (located in the USA) as an order processor (both “Google”). Although we can assume that the data Google retrieves and stores when you use our website is not personal data, it is possible that Google can draw conclusions about the identity of visitors from this data in conjunction with data collected by Google itself for its own purposes and link this data to the Google accounts of these individuals. To the extent that you have registered yourself with Google, Google may also be able to recognize you. Google will then process your personal data under its responsibility in accordance with its data protection provisions. For further information on data protection (in particular on the scope, nature and purpose of data processing), please refer to the relevant Google privacy policy.

When using Google Analytics, we can measure and evaluate the use of the website (non-personal). For this purpose, permanent cookies are used, which Google sets itself. For Google Analytics, we have configured the service so that the IP addresses of visitors are shortened by Google in Europe before any forwarding to the USA and thus cannot be traced. We have turned off the “Data sharing” and “Signals” settings. Google only tells us how our respective website is used (no information about you personally).

6. Links to other Websites

The website contains links to other websites. We have no influence on whether their operators comply with the applicable data protection provisions. We exclude any responsibility or liability for the websites of third parties that can be accessed through the links.

7. Social Media Plugins and Presence

7.1 Plugins

Our website contains social media plugins from social networks such as Facebook, Twitter, YouTube, Pinterest or Instagram. These are usually embedded in the website as graphic files. We have configured these elements to be disabled by default. If you activate them (by clicking on them), the operators of the respective social networks can register that you are on our website and where and can use this information for their purposes. Your personal data will then be processed under the responsibility of this operator in accordance with its data protection provisions. We do not receive any information about you from him.

For further information on data protection (in particular on the scope, type and purpose of data processing), please refer to the data protection statements of the individual social media providers. There you will also find further information about your rights and setting options to protect your privacy.

By logging out of your social network pages beforehand and deleting cookies that have been set (see section 3.4 above), you can prevent the third-party providers from collecting information about you during your visit.

7.2 Presence

We may operate online presences on social networks and other platforms operated by third parties. In doing so, we receive data from you and the platforms when you come into contact with us through our online presence (e.g., when you communicate with us, comment on our content, or visit our presence). At the same time, the platforms evaluate your use of our online presence and link this data with other data about you known to the platforms (e.g., about your behaviour and preferences). They also process this data for their own purposes under their own responsibility, in particular for marketing purposes and to control their platforms (e.g. which content they show you).

Content published by you (e.g. comments) may be redistributed by us (e.g. in our advertising on the platform or elsewhere). We or the operators of the platforms may also delete or restrict content from or to you in accordance with the usage guidelines (e.g. inappropriate comments).

For further information on the processing by the operators of the platforms, please refer to the privacy notices of the platforms. There you can also find out in which countries they process your data, which rights of access, deletion and other data subjects you have and how you can exercise these or obtain further information. We currently use the following platforms: LinkedIn.

J — Final provision

This privacy policy is not part of any contract with you. We reserve the right to change the content of this privacy policy at any time and without notice. The current version published on our website applies. It is therefore recommended to consult this privacy policy regularly. In addition to this privacy statement, we may inform you separately about the processing of your data, for example by means of further separate privacy statements concerning special relationships (e.g. customer, client or applicant relationships).

September 2023